For Travel Assistance Please Contact:
| Julia Silveira Lucy Trafton |
| Program Assistant Accounting Assistant |
| 831-755-6800 831-755-6737 |
| Travel Authorization Travel Reimbursement |
TRAVEL INSTRUCTIONS AND GUIDELINES
REMINDER: ITEMIZED RECEIPTS ARE REQUIRED FOR TRAVEL REIMBURSEMENT
TRAVEL AUTHORIZATIONS:
*IMPORTANT*
- A TRAVEL AUTHORIZATION FORM MUST BE COMPLETED 30-45 DAYS PRIOR TO THE FIRST DATE OF TRAVEL AND IS REQUIRED FOR ALL TRAVEL, INCLUDING TRAVEL THAT IS AT NO EXPENSE TO HARTNELL.
- HARTNELL EMPLOYEES MAY NOT BOOK THEIR OWN TRAVEL. ONCE A TRAVEL AUTHORIZATION HAS BEEN RECEIVED AND PROCESSED BY BUSINESS SERVICES, THE TRAVELER'S SUPPORT STAFF WILL RECEIVE AUTHORIZATION TO BOOK TRAVEL.
OUT OF STATE AND INTERNATIONAL TRAVEL:
EMPLOYEES PLANNING TO TRAVEL OUT OF STATE:
-
REQUIRES THE APPROVAL OF YOURAPPROVAL FROM YOUR ENTIRE CHAIN OF COMMAND INCLUDING BOTH THE VICE PRESIDENT AND THE SUPERINTENDENT/PRESIDENT PRIOR TO MAKING ANY TRAVEL ARANGEMENTS.
- REQUIRES A VALID CALIFORNIA DRIVER'S LICENSE OR A VALID U.S. PASSPORT.
EMPLOYEES PLANNING TO TRAVEL INTERNATIONALLY:
-
REQUIRES BOTH THE APPROVAL OF YOUR ENTIRE CHAIN OF COMMAND AND THE ADDITIONAL APPROVAL OF THE BOARD.
-
REQUIRES A VALID U.S. PASSPORT.
DRIVING CLEARANCE REQUIREMENTS:
PRIOR TO SEEKING AUTHORIZATION TO TRAVEL PLEASE PROVIDE BOTH:
- VALID CALIFORNIA DRIVERS LICENSE (COLOR COPY).
- PROOF OF CURRENT LIABILITY INSURANCE INDICATING COVERAGE IS CURRENT AND MEETS CALIFORNIA VEHICLE CODE (CVC 16056) LIABILITY REQUIREMENTS.
MILEAGE REIMBURSEMENT POLICY
- CAMPUS TO CAMPUS MILEAGE (NO GOOGLE MAP REQUIRED)
TRAVEL RELATED FORMS:
- 2024 TRAVEL AUTHORIZATION FORM CONFIRM YOU ARE USING CURRENT YEAR'S FORM
- 2024 MILEAGE REIMBURSEMENT FORM CONFIRM YOU ARE USING CURRENT YEAR'S FORM
- TRAVEL EXPENSE CLAIM FORM NEW!
- CHECK REQUEST FORM
- CREDIT CARD REQUEST FORM
- CALCULATING PER DIEM MEAL ALLOWANCE
- CONCUR PROFILE DATA FORM MUST SUBMIT WITH A COLOR COPY OF VALID CA DRIVERS LICENSE
TRAVEL LINKS:
- AUTHORIZED SALINAS ENTERPRISE ADDRESS
- GROOME TRANSPORTATION AIRBUS PICK UP LOCATIONS, SCHEDULES, AND RATES