For Travel Assistance Please Contact:
Julie Silveira Lucy Trafton
831-755-6800 831-755-6737
TRAVEL RESTRICTIONS
- TO SEEK APPROVAL FOR OUT OF STATE TRAVEL TO A STATED BANNED BY CALIFORNIA LEGISLATURE, PLEASE CLICK HERE.
2023 TRAVEL INSTRUCTIONS AND GUIDELINES
CORONAVIRUS FACTS AND RESOURCES AS PROVIDED BY CCCCO IMPORTANT!: PLEASE CALL AND VERIFY YOUR EVENT IS STILL BEING HELD AS PLANNED BEFORE TRAVELING
TRAVEL AUTHORIZATIONS:
*IMPORTANT*
- A TRAVEL AUTHORIZATION FORM MUST BE COMPLETED 30-45 DAYS PRIOR TO THE FIRST DATE OF TRAVEL. PLEASE REFER TO INSTRUCTIONS AND GUIDELINES ABOVE.
- HARTNELL EMPLOYEES MAY NOT BOOK THEIR OWN TRAVEL. ONCE YOUR TRAVEL REIMBURSEMENT CLAIM FORM HAS BEEN RECEIVED AND PROCESSED YOUR SUPPORT STAFF WILL RECEIVE AUTHORIZATION THAT THEY MAY BOOK TRAVEL FOR YOU.
- A TRAVEL AUTHORIZATION FORM IS REQUIRED FOR ALL TRAVEL, EVEN TRAVEL THAT IS AT NO EXPENSE TO HARTNELL, IT IS YOUR AUTHORIZATION TO BE OFF CAMPUS.
- ONCE YOUR TRAVEL AUTHORIZATION HAS BEEN RECEIVED AND PROCESSED BY BUSINESS SERVICES YOUR SUPPORT STAFF WILL RECEIVE YOUR TRAVEL REIMBURSEMENT CLAIM FORM ON YOUR BEHALF.
OUT OF STATE AND INTERNATIONAL TRAVEL:
EMPLOYEES PLANNING TO TRAVEL OUT OF STATE OR TO FOREIGN DESTINATIONS MUST RECEIVE APPROVAL OF THEIR TRAVEL AUTHORIZATION FROM YOUR ENTIRE CHAIN OF COMMAND INCLUDING BOTH YOUR VICE-PRESIDENT'S OFFICE AND THE PRESIDENT'S PRIOR TO MAKING ANY TRAVEL ARANGEMENTS. BEFORE SEEKING APPROVAL FOR OUT OF STATE TRAVEL, PLEASE BE SURE TO CONFIRM THE STATE YOU ARE CONSIDERING TRAVELING TO HAS NOT BEEN BANNED BY THE CALIFORNIA LEGISLATURE FOR DISCRIMINATORY LAWS ENACTED TO DISCRIMINATE AGAINST THOSE IDENTIFYING AS LGBTQIA. PLEASE SEE TRAVEL RESTRICTIONS ABOVE. INTERNATIONAL TRAVEL REQUIRES THE APPROVAL OF THE BOARD IN ADDITION TO THE PRESIDENT.
CORONAVIRUS FACTS AND RESOURCES AS PROVIDED BY CCCCO IMPORTANT!: PLEASE CONFIRM YOUR EVENT IS STILL BEING HELD AS PLANNED BEFORE TRAVELING
DRIVING CLEARANCE REQUIREMENTS:
- PRIOR TO SEEKING AUTHORIZATION TO TRAVEL PLEASE PROVIDE BOTH:
- VALID CALIFORNIA DRIVERS LICENSE (COLOR COPY)
- PROOF OF CURRENT LIABILITY INSURANCE INDICATING COVERAGE MEETS CALIFORNIA LIABILITY REQUIREMENTS
MILEAGE REIMBURSEMENT POLICY
- CAMPUS TO CAMPUS MILEAGE (NO GOOGLE MAP REQUIRED)
TRAVEL REIMBURSEMENT:
A TRAVEL EXPENSE REIMBURSEMENT FORM FOR ALLOWABLE OUT OF POCKET EXPENSES:
- WILL PROVIDE YOUR SUPPORT STAFF WITH A UNIQUE TRAVEL AUTHORIZATION NUMBER, AND
- ACTS AS YOUR NOTIFICATION THEIR NOTIFICATION THAT THEY MAY NOW BOOK YOUR TRAVEL.
TRAVEL RELATED FORMS:
- 2023 TRAVEL AUTHORIZATION FORM
- 2023 MILEAGE REIMBURSEMENT FORM
- 2023 PROHIBITED TRAVEL STATES APPROVAL FORM
- CHECK REQUEST FORM
- CREDIT CARD REQUEST FORM
- CALCULATING PER DIEM MEAL ALLOWANCE
- CONCUR TRAVELER DATA FILLABLE FORM (ATTACH COPY OF CA DRIVERS LICENSE AND PROOF OF LIABILITY INSURANCE)
TRAVEL LINKS:
- AUTHORIZED SALINAS ENTERPRISE ADDRESS
- LOCAL (SJC, SFO, MRY) AIRPORT PARKING RATES (A NON-REIMBURSEABLE EXPENSE)
- MONTEREY AIRBUS PICK UP LOCATIONS, SCHEDULES, AND RATES