SAP (Satisfactory Academic Progress)

Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) is the standard you are measured by to determine if you are making progress towards completing your degree. If you do no meet SAP standards you may lose your financial aid eligibility. The United States Department of Education requires that financial aid students have their academic progress reviewed each academic year (fall, spring, and summer semesters) to determine if Satisfactory Academic Progress has been achieved.


For more information about SAP, please review our Satisfactory Academic Progress Policy

If you have a Loss of CA Promise Grant you can appeal the loss of the grant.  Please visit the following link for more information.

How is Academic Progress measured?

Qualitative and Quantitative Standards measure academic progress. Qualitative Standards measure GPA. All students must have a Cumulative Grade Point Average of 2.0 or better. Quantitative Standards measure completion rates. All students must have completed at least 67% of their cumulative units attempted.

How can I appeal my disqualification?

All new appeal students are required to complete an Online SAP Workshop. Completion of these workshops is mandatory. 

Step 1. Complete the Online Workshop & SAP Quiz found on our website. 

Step 2. Check your Hartnell email account for results and next steps 3-5 business days after taking the SAP Quiz. If you pass the quiz, you will be sent an appeal packet for your completion via email. Please be sure to complete the entire appeal form.

Step 3. Make an appointment with a Hartnell counselor to develop or update your Education Plan. The major on the Education Plan must match the academic major under the My Progress link on Self-Service. If the major is incorrect, you must submit a Change of Information Form with the correct major to Admissions and Records).

Step 4. After meeting with your counselor to complete the education plan, you must complete and submit the SAP appeal at https://hartnell.studentforms.com/  and upload supporting documentation and the updated education plan. Students who have not previously submitted online forms to the Financial Aid Office will be asked to create an online account.

Step 5. Appeals, Education Plan and supporting documentation must be submitted by the deadline posted on the financial aid webpage at https://www.hartnell.edu/students/fa/sap-satisfactory-academic-progress.html. Incomplete appeals will not be reviewed.

Step 6. After the second SAP appeal deadline, you will be asked to Mid-Term Progress grades with your appeal for the SAP Committee to make a decision on your appeal.

What if I submitted an appeal last semester?

Students who have previously submitted an appeal to the Financial Aid Department and were approved do not need to complete a new appeal as long as they have maintained continuous enrollment. Your SAP record will automatically be reviewed to ensure you successfully completed all courses in which you were enrolled and followed your ed plan.

 What if my appeal was denied?

If an appeal is denied, the student is not eligible for federal, most state, and institutional financial aid. All appeal decisions are final; however, students may complete the appeal process again the following term. Students are limited to a maximum of 3 appeals at Hartnell College. Once you have reached a maximum of 3 appeals you will no longer be allowed to appeal.

What if I made changes to my Ed Plan?

The financial aid office does not automatically receive Ed Plan changes; therefore, if there are any changes to your Educational Plan, you must submit a copy of your updated plan to the Financial Aid Office immediately. With the updated Ed Plan you must submit a signed statement explaining the changes. Courses not listed on your Educational Plan and courses that do not count towards your academic major will not be eligible for financial aid. 

Spring 2024 Online Workshop & SAP Quiz is now CLOSED.

Final Deadline to complete Online Workshop and SAP Quiz for Spring 2024 Friday, March 15 by 5:00 PM

Final Appeal Submission Deadline for Spring 2024 Monday, April 1 by 5:00 PM

SAP Appeal Instructions

Spring 2024 SAP Deadlines

Step 1. Complete the Online Workshop & SAP Quiz. 

Step 2. Check your Hartnell email account for results and next steps 3-5 business days after taking the SAP Quiz. If you pass the quiz, you will be sent an appeal packet for your completion via email. Please be sure to complete the entire appeal form.

Step 3. Make an appointment with a Hartnell counselor to develop or update your Education Plan. The major on the Education Plan must match the academic major under the My Progress link on Self-Service. If the major is incorrect, you must submit a Change of Information Form with the correct major to Admissions and Records).

Step 4. After meeting with your counselor to complete the education plan, you must complete and submit the SAP appeal at https://hartnell.studentforms.com/  and upload supporting documentation and the updated education plan. Students who have not previously submitted online forms to the Financial Aid Office will be asked to create an online account.

Step 5. Appeals, Education Plan and supporting documentation must be submitted by the deadline posted on the financial aid webpage at https://www.hartnell.edu/students/fa/sap-satisfactory-academic-progress.html. Incomplete appeals will not be reviewed.

Step 6. After the second SAP appeal deadline, you will be asked to submit Mid-Term Progress grades (Please upload Canvas grades that identify each course name along with current grades. The screenshot must also include the student's name). with your appeal for the SAP Committee to make a decision on your appeal. Instructions on how to upload grades.

Who To Contact

  • Financial Aid Office
    finaid@hartnell.edu
    Phone: (831) 755-6806
    Building: Hartnell College Main Campus
    B - Student Services

Location

  • B - Student Services

    B - Student Services